Virtual CFO & Outsourcing
Many growing businesses need senior finance judgement, disciplined monthly closing, and investor-grade reporting long before they need a full-time CFO salary. We provide both the day-to-day books and the financial thinking.
What is included
Modular finance operations and CFO advisory tailored to your transaction volume and reporting needs.
1. End-to-end bookkeeping & monthly closing
Recording of sales, purchases, expenses, and journal entries in Tally Prime, Zoho Books, or QuickBooks; bank and payment-gateway reconciliations; accounts receivable/payable ageing; and hard monthly book close by the 10th.
2. Monthly MIS pack & unit-economics analysis
Management Information System (MIS) reports covering monthly P&L, Balance Sheet, gross and contribution margins by product/service line, cost-centre variance, burn rate, and working-capital days.
3. Budgeting, cash-flow & runway forecasting
Annual operating budgets, 13-week rolling cash-flow forecasts, scenario modelling for hiring or capex decisions, and Section 43B(h) MSME vendor payment scheduling.
4. Payroll, TDS, GST & labour law integration
Employee salary structuring, monthly payslip generation, Form 16 computation, TDS (24Q/26Q), PF, ESIC, and monthly GSTR-1, IMS/GSTR-2B, and GSTR-3B compliance under a single roof.
5. Internal controls, Ind AS & investor reporting
Design of purchase-order, vendor-onboarding, and maker-checker payment SOPs; Ind AS financial statement preparation; and quarterly financial packs for board meetings, lenders, and institutional investors.
What we need to set up or take over your finance function.
We transition your books smoothly without interrupting your daily billing or vendor payments.
Historical Books & Opening Balances
- Existing accounting software backup or cloud read-access (Tally Prime / Zoho Books / QuickBooks)
- Last year’s signed Audited Financial Statements, Trial Balance, and Fixed Asset Register
- Current-year bank statements (in PDF and Excel/CSV) for all operative accounts and credit cards
- Open debtor (AR) and creditor (AP) ageing lists as on the handover date
Monthly Billing & Expense Inputs
- Sales invoices, credit notes, and e-commerce/payment-gateway settlement reports (Razorpay, Stripe, Amazon, etc.)
- Vendor purchase bills, expense vouchers, and employee reimbursement claims
- Active customer and vendor contracts (for milestone billing, retainers, and TDS applicability)
- Inventory movement or stock summary reports (for trading and manufacturing businesses)
Payroll & Statutory Access
- Employee master sheet with CTC breakup, PAN, date of joining, and investment declarations
- GST portal, TRACES / Income Tax e-Filing, and EPFO/ESIC portal credentials for monthly reconciliations
- Loan sanction letters and EMI repayment schedules (for interest/principal split tracking)
- MSME (Udyam) status declarations from your vendors
Reporting & Investor Requirements
- Existing MIS templates or investor/board reporting formats (if required by your shareholders)
- Annual operating budget or revenue/burn targets for variance tracking
- Cost-centre or business-unit structure (e.g., by product, geography, or client cohort)
- Internal approval matrix for vendor payments and banking signatory rules
How we transition and run your finance ops.
Four steps from initial ledger diagnostic to your first monthly MIS review call.
-
Ledger health check
We review your existing books, bank reconciliations, and GST/TDS ledgers to identify and clean up past gaps.
-
Chart of accounts & SOPs
We structure your cost centres, document-sharing workflow, and monthly cut-off dates with your team.
-
Monthly close & filings
We record transactions, reconcile banks, process payroll, and file TDS and GST returns on schedule.
-
MIS & CFO review call
By the 10th of each month, CA Shivam Bhaskar walks you through your P&L, cash-flow runway, and key metrics.
Common questions
Can you take over our existing bookkeeping mid-year?
Yes. We start with a 1-to-2-week ledger health check of your existing Tally, Zoho Books, or QuickBooks file, reconcile bank, GST, and TDS balances from 1 April, clean up past suspense or unallocated entries, and then transition into a predictable monthly closing routine.
How is a Virtual CFO engagement different from regular year-end accounting?
Year-end accounting records history after the year is over solely to file tax returns. A Virtual CFO engagement closes your books every month by the 10th and gives you forward-looking visibility—unit economics, gross margins by product/service, debtor/creditor ageing, a 13-week cash-flow forecast, and monthly review calls with CA Shivam Bhaskar.
Which accounting software do you work with?
We work across Tally Prime, Zoho Books, QuickBooks, Busy, and custom cloud ERPs. If you are setting up finance systems for the first time, we help you select and configure the right chart of accounts, cost centres, and approval workflows.
Does the Virtual CFO retainer include monthly GST and TDS compliance?
Yes. Most clients bundle bookkeeping, monthly MIS, GSTR-1/3B filings, IMS/GSTR-2B reconciliation, and monthly TDS deposits/quarterly returns into a single monthly retainer so one team owns the numbers from invoice entry to statutory filing.
Related financial tools
Use our free calculators to check GST, TDS, and loan schedules:
Other practice areas
Want reliable monthly books and CFO oversight?
A first call is free and carries no obligation. You will speak directly with CA Shivam Bhaskar and receive a reply within one business day.